DME Engine
dmeengine.org
Every order, from the phone call to the signature to the invoice.
DME Engine is delivery software built by people who run DME deliveries. Multi-client patient management, per-agency rate sheets, smart truck routing, an offline mobile app for drivers, barcode inventory, and billing — in one platform, at a price a growing supplier can actually carry.
- $200 / month · up to 10 users
- 30-day free trial
- No credit card
- BAA available
Pick any open slot — we'll walk your workflow, not a slide deck.
Built for the accounts a DME supplier actually carries.
Most systems assume you have one customer. You don't — you have a stack of contracts, each with its own pricing, approvers, and expectations. DME Engine is multi-client from the ground up.
Hospice DME delivery
STAT delivery workflows, after-hours documentation, per-hospice rate sheets, end-of-life equipment swaps, and approval thresholds that match the contract.
Home health agencies
Recurring patient deliveries, an online ordering portal for each agency, certification tracking, and invoicing broken out per agency.
Medical supply routes
High-volume supply ordering, truck manifest building, pick-and-fulfill, per-payor supply pricing, and lost-item recovery.
One system carries the order the whole way.
Six steps, no re-keying between them. The order that comes in at intake is the same record that gets picked, routed, signed for, and billed.
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01Intake
The order arrives by phone or straight from the agency's own ordering portal. The patient is registered once — address verified, living facility recorded (home, nursing, assisted living).
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02Approval
Anything over that agency's dollar threshold routes automatically to their named approver before it leaves the dock. No surprise write-offs at month end.
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03Pick
Scan items off the shelf, assign lot numbers, and build the truck manifest. Inventory moves as you pick, so the count on screen is the count in the warehouse.
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04Route
Stops distribute across trucks and sites automatically. Workload balances between drivers, and each driver gets a sequenced, turn-by-turn route.
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05Deliver
The driver captures the signature and delivery photos on their phone. Dead zones don't stop the run — the app works offline and syncs the moment signal returns.
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06Bill
Charges land on that agency's invoice at that agency's negotiated rate. Run billing and reporting per agency or aggregated across all of them.
What's in the box.
Everything below ships in the single $200/month plan. There is no feature tier to climb.
Patients & contracts
- Unlimited referral sources — hospices, home health, facilities, commercial
- Per-agency rate sheets by item, category, or item group
- Clone rates between contracts; bulk-import from a contract spreadsheet
- Patient registration with address verification
- Living-facility tracking and discharge workflows
- An online ordering portal for each agency
- Approval thresholds with named approvers per agency
Warehouse & inventory
- Barcode printing, including network and truck-mounted printers
- Scan at every step; lot number assignment and tracking
- Warehouse-to-warehouse moves with full item movement history
- Purchase orders — create, edit, process, print, partial-sealed
- Receiving with close-out, and vendor management
- Equipment maintenance scheduling and check logging
- Multi-site operation with site-level permissions
Delivery & field
- Smart truck routing with workload analysis and route maps
- Native mobile driver app with full offline support
- Signature capture and delivery photos at the point of care
- Pickup workflows with easy reschedule for unavailable pickups
- Lost-equipment research to chase down rentals that never came back
- Fleet management — trucks, driver assignments, license plates
- PIN-based driver authentication
Money & insight
- Client invoicing for active patients, DME charges, and supply charges
- Supply item master with per-payor supply pricing
- Pick-and-fulfill and supply order approval
- Admits and discharges by date
- Patient count by payor; top DME users by payor
- Top supply items and supply orders by date
- Custom report builder for everything else
Three things people tell us made the difference.
It was built by DME providers, not by a software company guessing.
We run deliveries ourselves. Every screen in DME Engine exists because somebody standing on a dock or sitting at an intake desk needed it. That shows up in the small things — the reschedule flow, the lost-item search, the partial-sealed PO.
Per-agency pricing that holds without anyone remembering it.
Negotiated rates live on the contract, not in someone's head. Clone a rate sheet from one agency to the next, bulk-import from the spreadsheet your contract already lives in, and every order bills at the right rate automatically.
Drivers keep working when the signal drops.
The mobile app stores the run locally, so signatures, photos, and pickups are captured in a basement or a rural dead zone and sync automatically once the truck is back in coverage. Your proof of delivery doesn't depend on bars.
Your data sits in its own database.
Each company gets a dedicated SQL database rather than a shared table with a customer column — alongside role-based permissions, PIN driver authentication, audit logging, and encrypted transmission. Business Associate Agreements are available.
One price. No per-user gouging.
For up to 10 users, everything included.
30 days free · no card- Multi-client management
- Patient management & registration
- Smart truck routing
- Mobile driver app
- Digital signature capture
- Order & inventory management
- Barcode scanning & lot tracking
- Purchasing & receiving
- Invoicing & reporting
- Online ordering portal
- Address verification
- Custom report builder
Fifteen minutes, and you'll know if it fits.
Pick a time that works and we'll open the live system. Tell us how you takes an order today and we'll run that exact order through — intake, approval, pick, route, signature, invoice — so you can judge the fit against your own workflow instead of a feature list.
Book a 15-minute democalendly.com/miles-pickens/15min
DME Engine — the complete software suite for DME companies.